This is one area where the electronic visitor management system stands out as it will not expose or display any previous visitors. It will be like a blank page every time the person signs in. The other challenge with the traditional paper and pen visitor sign-in sheet is the front lobby receptionist might be busy on the phone answering one call after another. They may not be available to alert the host that the visitor has arrived. Furthermore, receptionists often have difficulty locating reaching the host as they may not be at their desk. This causes further delays and difficulty for both visitors and receptionists. It overly impacts the meeting with these delays.
Unfortunately, this is a common daily occurrence for most organizations. Another example, when the lobby receptionist and security guard are not present, either on break or in many cases, organizations today don’t have a receptionist at the front desk. They may have a bell on the front desk or a phone and a directory list of everybody’s extension number. Once again, that’s not very practical or efficient as we stipulated earlier, not all individuals are not stationed at their desks. The way the MyLobby visitor management solution remedies this problem is by offering a totally self-service kiosk that prompts you with through text and the natural human voice.
ADDITIONAL FEATURES OF VISITOR MANAGEMENT SYSTEM Other additional features that you get with a digital visitor management system are the following: Saves time Two-way text messaging Visitor Photo Identification Keeps visitor information confidential Includes back-end management visitor logs Increase security efficiency Reduce operational cost for lobby areas Classifies visitor types Detailed Visitor Log Reports Easy trigger of Specific Emergency Messaging via instant text and email. In conclusion, I hope this article helps you understand why your organization may need a visitor management system. If you’re still not convinced, start with a free trial and see for yourself.